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Title
Text copied to clipboard!Town Clerk
Description
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We are looking for a detail-oriented and organized Town Clerk to manage and maintain official municipal records, oversee administrative functions, and ensure compliance with local, state, and federal regulations. The Town Clerk serves as the custodian of public records, prepares agendas and minutes for town meetings, and facilitates communication between the public, elected officials, and municipal departments. This role requires a high level of integrity, discretion, and professionalism, as the Town Clerk often handles sensitive information and legal documents. Key duties include issuing licenses and permits, administering oaths of office, managing election processes, and responding to public records requests. The ideal candidate will possess strong written and verbal communication skills, proficiency with office software, and a thorough understanding of governmental procedures. Experience in municipal administration or a related field is highly desirable. The Town Clerk must be able to work independently, prioritize tasks, and adapt to changing regulations and community needs. This position offers an opportunity to contribute to the effective operation of local government and to serve as a vital resource for residents and officials alike.
Responsibilities
Text copied to clipboard!- Maintain and safeguard official municipal records and documents
- Prepare agendas and record minutes for town meetings
- Issue licenses, permits, and certificates as required by law
- Administer oaths of office and attest official documents
- Coordinate and oversee municipal elections and voter registration
- Respond to public records requests in compliance with regulations
- Facilitate communication between the public, officials, and departments
- Ensure compliance with local, state, and federal laws
- Assist with budget preparation and financial reporting
- Manage office supplies and administrative resources
Requirements
Text copied to clipboard!- High school diploma or equivalent; associate or bachelor’s degree preferred
- Experience in municipal administration or related field
- Strong organizational and record-keeping skills
- Excellent written and verbal communication abilities
- Proficiency with office software and records management systems
- Knowledge of local government procedures and regulations
- Ability to handle confidential information with discretion
- Attention to detail and accuracy
- Ability to work independently and prioritize tasks
- Customer service experience is an asset
Potential interview questions
Text copied to clipboard!- What experience do you have in municipal administration?
- How do you ensure accuracy in record-keeping?
- Describe your experience with public records requests.
- How would you handle a confidential or sensitive document?
- What steps would you take to prepare for a town meeting?
- Are you familiar with local government regulations?
- How do you prioritize multiple administrative tasks?
- Describe your experience with election processes.
- What office software are you proficient in?
- How would you assist a resident seeking a permit or license?
